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The Accounts Payable Office is responsible for the payment of goods and services to suppliers as well as reimbursements to individuals for costs incurred as part of College’s operations.

Invoices are processed for payment when received by Accounts Payable with proper internal approvals. Vendor/supplier invoices are matched to a College issued purchase order. The College payment terms are net 30 working days following the latest completion, acceptance or rendering of the properly authorized invoice. A current W9 must be on file for the vendor to receive payment.

For vendors A-L, send invoices to Kay Fagnant ([email protected])
For vendors M-Z, send invoices to Michelle Lourenco Sousa ([email protected])

*NEW* Chrome River now LIVE:

CCRI is now utilizing Chrome River, an expense management application, for travel (authorizations and expense reports), in-state mileage, monthly p-card expense reports, and employee reimbursement. Chrome River will enhance the user experience and provide the ability for more streamlined approval processes and expense reporting.

Please note that in order to access Chrome River, you will need to have 2 systems in place:

  1. DUO- A multi-factor authentication tool that improves security to protect personal information. If you do not have DUO and you need to utilize Chrome River, please submit a help desk ticket to receive further instructions.
  2. Direct Deposit for Accounts Payable- You may already have direct deposit set up for payroll, but you will also need to configure it for Accounts Payable in order to receive any reimbursements. Directions for setting up that direct deposit can be found here.

Forms

Payment request, direct deposit ACH, and more

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Purchase Card

Information on utilizing and maintaining your Purchase Card

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Policies

Policies related to CCRI and State of Rhode Island Accounts Payable

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Vendors

List of 3rd party vendors and information for vendors working with CCRI

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Tools and Resources

Written and video tutorials on common Accounts Payable procedures

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Travel & Employee Reimbursement

Resources for planning In-State and Out-of-State Travel

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