Travel & Employee Reimbursement
Travel & Employee Reimbursement
*COMING SOON* Starting July 1, 2022, CCRI will adopt Chrome River, a web-based application that allows users to complete all documentation for these processes online and automatically route them through the appropriate approval queue. Concur will still be used to book flights, cars, and hotels for your trip.
In-State Travel Out-of-State Travel Booking Mileage Reimbursement Report an Issue
In-State Travel
The Community College of Rhode Island generally follows State of Rhode Island guidelines on in state travel for business purposes. These guidelines are published in Rl Department of Administration Procedure A-46. Where necessary, to accommodate CCRI's unique mission, additional guidelines have been established. Please visit Policystat to view CCRI's policy.
The mileage reimbursement form can be found on the Forms page.
Don't know what you need to request travel? The flowchart below can guide you:
Out-of-State Travel
The Community College of Rhode Island follows State of Rhode Island guidelines for out-of-state travel for business purposes. These guidelines are published in RI Department of Administration Procedure A-22 and adapted to higher education in accordance with A-22 1.8. Please visit Policystat to view CCRI's policy.
The necessary forms to complete an out-of-state travel request can be found on the Forms page.
Don't know what you need to request travel? The flowchart below can guide you:
Booking Travel
CCRI now utilizes SAP Concur, a self-booking tool for your out-of-state travel needs. You are able to easily find and book flights, cars, trains, and hotels for your trip, all in one place.
After receiving your travel authorization number from the Controller's Office, you can log in to finalize your travel plans.
Helpful Guides for Using Concur:
- Updating Your Expense Profile
- Flight Reservations
- Car Reservations
- Hotel Reservations
- Completing, Cancelling, or Changing a Reservation
FAQs:
NOTE: The State will not reimburse a traveler for travel agent fees or for fees to issue a paper ticket.
They apply to all CCRI employees, students, and third parties requesting reimbursement from the College.
A travel counselor:
(866) 498-7436* or [email protected]
9:00 a.m. - 6:00 p.m. ET, Monday - Friday (excluding holidays) *Additional fees may apply for calls outside of business hours and should be used for Emergency travel services. Online Travel booking support:
(800) 999-7939 or [email protected]
8:00 a.m. - 8:00 p.m. ET, Monday - Friday (excluding holidays)
Use the Travel Flowchart to guide you step by step.
A travel expense voucher must be completed as soon as the traveler returns, but no
later than the end of the following month. An Out-of-State travel form must be completed.
All travel forms are available here. You can also send an e-mail message to [email protected] and request the particular travel form you need, or call the Controller's Office
at 401-825-2150. Only use current travel forms or your claim will be returned.
Reimbursement checks are run bi-weekly for all completed travel claims received by the Controller's Office. Completed means the current forms
have been completed (including proper authorization signatures) and all required support
documentation are attached. Reimbursement checks will be mailed to your home of record.
Reimbursement claims must be submitted no later than the last day of the month following
the month in which the travel occurred. Claims submitted after this deadline will
not be reimbursed. For in-state mileage claims, each individual day will be considered
a separate trip. Submit expense claims promptly to ensure reimbursement.
As of January 1, 2021 the mileage rate has been decreased from .575 to .560. Mileage
rates are adjusted periodically by The State. All CCRI travel forms are updated with
current mileage rates.
No. The college will not reimburse individuals for E-ZPass transponders. Department
heads may request the Controller's Office to purchase transponders for their departments.
Changes in travel arrangements should only be made in emergency situations because significant ($100.00 or more) additional fees are charged to the College for all changes made by the travel agents.
Mileage Reimbursement
The Community College of Rhode Island generally follows State of Rhode Island guidelines on in state travel for business purposes. These guidelines are published in Rl Department of Administration Procedure A-46. Where necessary, to accommodate CCRI's unique mission, additional guidelines have been established. Please visit Policystat to view CCRI's policy.
The mileage reimbursement form can be found on the Forms page.
Report an Issue
Still have questions or an issue regarding Travel? Please fill out this form to get assistance.