CCRI Website Cleanup
To ensure that visitors to our website are viewing accurate information, we are asking content editors to please review their web pages and delete old or unused content.
Update: Delete Access
Content editors no longer have delete permissions by default.
If you need to clean up old or unused content on your pages, you have two options:
- Request temporary delete access. Email [email protected] and let us know which section(s) of the site you need access to and roughly how long you'll need it. We'll grant time-limited access so you can review and remove your own content using the steps below.
- Send us a list instead. If you'd rather not handle deletions yourself, send [email protected] a list of the pages, images, or documents you'd like removed, and we'll review and delete them on your behalf.
If you're cleaning up PDFs specifically, see our PDF Use and Accessibility Policy for guidance on which PDFs should stay, which should be converted to web pages, and how to flag ones that need to come down.
Either way, the steps below still apply for identifying what's safe to delete versus what's linked elsewhere on the site.
Summary
To ensure that visitors to our website are viewing accurate information, we are asking content editors to please review their web pages and delete old or unused content. This includes web pages, images, documents, videos, PDFs, text, etc. Please review the steps on this page to delete your old content.
Accessing your webpage
To access the Modern Campus CMS system, login to your site by clinking the copyright symbol in the footer of a page on your website. Enter your username and password.
Next when you are logged into Modern Campus CMS you want to click on "Back to pages" in the upper left-hand corner of the screen.
Then you will see the files in your website.
Deleting old content
Next go through all your pages, images, and documents and delete everything that is not being used or is outdated.
If you recycle a page and a warning message pops up with a list of other web pages, it means the page, image, or document is linked on those sites. Recycling the item will cause broken links on those sites, therefore it is important that you make note of those pages so you can go back and remove the links. If there is a broken link on a page you do not maintain, please submit a helpdesk ticket.
If you don’t get that warning, then you know that the page is an orphan (not linked to any other pages) and you can go ahead and delete it.
Do NOT delete the following items:
- _contact-info-2019.html (contact information)
- _sidenav-2019.inc (navigation)
- _props.pcf (properties)
- index.pcf (home page)
Below you will find the instructions to deleting the various files on your website.
When you are looking at your files, your webpages are the files that end with .pcf.
To delete a pcf file, click the ellipsis to the right of the file name, then click the file dropdown, and then click "Recycle".
After you 'click' Recycle, a box might pop up that will show you pages that will now have broken links because you are deleting that page. You must visit those pages and remove those links to avoid creating broken links on the website. You can screenshot the box, so you have the list of pages and then visit each page and remove the link. If you do not have access to the links, let Web Services know so they can assist in removing the links.
Click the red "Recycle" button and the page will be deleted.
Image files will end in .jpg, .png, .svg, .gif.
To delete an image, go to your files and locate your images. Usually they will be located in a folder named images, but they could be scattered around your site.
Next click the ellipsis to the right of the file name, then click the file dropdown, and then click "Recycle".
After you click Recycle a box might pop up that will show you pages that will now have broken links because you are deleting that image. You must visit those pages and remove those links to avoid creating broken links on the website. You can screenshot the box so you have the list of pages and then visit each page and remove the link. If you do not have access to the links, let Web Services know so they can assist in removing the links.
Click the red "Recycle" button and the image will be deleted.
Document files will end in .pdf, .docx, .doc, .pptx, etc.
To delete a document, go to your files and locate your documents. Usually they will be located in a folder named pdfs or docs, but they could be scattered around your site.
Next click the ellipsis to the right of the file name, then click the file dropdown, and then click "Recycle".
After you click Recycle, a box might pop up that will show you pages that will now have broken links because you are deleting that document. You must visit those pages and remove those links to avoid creating broken links on the website. You can screenshot the box so you have the list of pages and then visit each page and remove the link. If you do not have access to the links, let Web Services know so they can assist in removing the links. Click the red "Recycle" button and the document will be deleted.
Timestamps:
- 0:00 - Accessing Modern Campus CMS
- 1:04 - Overview
- 2:03 - Deleting pages
- 4:27 - Deleting documents
- 6:24 - Deleting images
