Top

Travel & Employee Reimbursement

*NEW* As of July 1, 2022, CCRI has adopted Chrome River, a web-based application that allows users to complete all documentation for these processes online and automatically route them through the appropriate approval queue. Concur will still be used to book flights, cars, and hotels for your trip.



In-State Travel Out-of-State Travel Booking Mileage Reimbursement Employee Reimbursement Report an Issue


In-State Travel

For conferences and seminars taking place within the State of Rhode Island. 
Before Traveling       During Your Trip             After Traveling
Submit a Pre-Approval in Chrome River
(Video tutorial here)         
Save all receipts    Submit an Expense Report in Chrome River
(Video tutorial COMING SOON) 
The Community College of Rhode Island generally follows State of Rhode Island guidelines on in state travel for business purposes. These guidelines are published in Rl Department of Administration Procedure A-46. Where necessary, to accommodate CCRI's unique mission, additional guidelines have been established. Please visit Policystat to view CCRI's policy.

Out-of-State Travel

For conferences, seminars, and trips taking place outside of the State of Rhode Island or the United States.
Before Traveling   During Your Trip After Traveling
Submit a Pre-Approval in Chrome River
(Video tutorial here)     
Save all receipts Culminate all receipts 
Once you receive your travel authorization
number, book travel arrangements using Concur
(Written instructions here
Ensure personal expenses are not
combined with business expenses
Submit an Expense Report in Chrome River
(Video tutorial COMING SOON) 
The Community College of Rhode Island follows State of Rhode Island guidelines for out-of-state travel for business purposes. These guidelines are published in RI Department of Administration Procedure A-22 and adapted to higher education in accordance with A-22 1.8. Please visit Policystat to view CCRI's policy.

 


Booking Travel

Concur Logo

CCRI now utilizes SAP Concur, a self-booking tool for your out-of-state travel needs. You are able to easily find and book flights, cars, trains, and hotels for your trip, all in one place.

After receiving your travel authorization number from the Controller's Office, you can log in to finalize your travel plans.

Helpful Guides for Using Concur:

FAQs:

Once you receive the Travel Authorization Number that was issued by the Controller's Office, you may login to SAP Concur. You should NOT use any other travel service to make travel arrangements.

NOTE: The State will not reimburse a traveler for travel agent fees or for fees to issue a paper ticket.



Mileage Reimbursement

Reimbursement for using your personal vehicle for business purposes (submitted on a monthly basis)
Before Traveling                               During Your Trips After Traveling
N/A Keep track of all business trips taken Submit a Monthly Mileage Report in Chrome River
(Video tutorial here)
  Save reciepts relating to tolls, parking, etc.                               
The Community College of Rhode Island generally follows State of Rhode Island guidelines on in state travel for business purposes. These guidelines are published in Rl Department of Administration Procedure A-46. Where necessary, to accommodate CCRI's unique mission, additional guidelines have been established. Please visit Policystat to view CCRI's policy.

Report an Issue

Still have questions or an issue regarding Travel? Please fill out this form to get assistance.

If "Other" is selected, please be as descriptive as possible.