Solicitation Policy

POLICY MANUAL

POLICY TITLE: Solicitation Policy
POLICY NUMBER: 9.3.5
EFFECTIVE: Jan. 24, 2018


A. PURPOSE:

The Purpose of this policy is to define what constitutes solicitation and to establish reasonable time, place and manner restrictions for on-campus solicitation.

B. DEFINITION

Solicitation is defined as a planned, in-person sharing of information with and/or requesting of information from students, faculty, staff or guests in the buildings and on the grounds of the College, for the purpose of:

  • distributing advertising or other materials;
  • compiling data for surveys or programs (excluding such activity that is part of formal College academic or vocational courses);
  • recruitment of members or support for an organization; and
  • providing information sessions (excluding such activity that is part of formal College academic or vocational courses).

C. DESIGNATED AREAS

On-campus solicitation activities are permitted in the following areas (“Designated Areas”):
Hand-outs/Literature Distribution
Knight Campus

  • All areas within the Megastructure that are open to the public
  • Outside areas of the campus that are open to the public

Flanagan Campus

  • All areas within the campus buildings that are open to the public
  • Outside areas of the campus that are open to the public

Liston Campus

  • All areas of the campus building that are open to the public
  • Outside areas of the campus that are open to the public

Newport Campus

  • All areas of the campus building that are open to the public
  • Outside areas of the campus that are open to the public

Literature and hand-outs may be distributed within rooms or areas reserved for meetings, programs and events by the individual or organization (or group) which has reserved the room or area.

Tables and Displays
Knight Campus

  • The Great Hall (exclusive of the cafeteria area)
  • The Ground Floor Foyer
  • The Second Floor Foyer
  • Outside areas of the campus that are open to the public

Flanagan Campus

  • The Cafeteria
  • Outside areas of the campus that are open to the public

Liston Campus

  • The Atrium
  • Outside areas of the campus that are open to the public

Newport Campus

  • The Atrium
  • Outside areas of the campus that are open to the public

Table and/or display reservations are required and are issued on a “first come-first served” basis. They should be requested from the College’s Facility Use Coordinator. Approval of reservation requests are based upon and subject to the size of the area(s) requested, as well as any other scheduled use of the area(s) on the date and time requested. Student Organizations requesting a table or display reservation must also follow the event planning rules of the Office of Student Life.   

D. RESTRICTIONS

Hand-outs/Literature Distribution
Members of the College community and/or the public may distribute hand-outs and literature in Designated Areas provided that:

  • The free flow of traffic (pedestrian and/or vehicular) at any point is not obstructed (hand-outs and literature may not be distributed in or on the roadways on campus).
  • Hand-outs and literature are not forced upon others.
  • Hand-outs and literature are not distributed in designated parking lots/areas, and are not placed on vehicles parked on campus.
  • Distribution of hand-outs and literature does not interrupt or interfere with individuals who are engaged in the daily conduct of College business (e.g. students and faculty in labs, classrooms, study areas, or libraries, College personnel while engaged in their employment, and individuals attending College functions or using College facilities).
  • All individuals and/or organizations ensure that their hand-outs and literature does not litter the area where it is being distributed.
  • Distribution of hand-outs and literature, and/or the tables or displays does/do not block or hinder access to elevators, stairways, fire exits, entrances, hallways or walkways in and to College buildings.
  • Distribution of hand-outs and literature is prohibited in stairwells, restrooms, libraries, labs, classrooms (without prior approval from applicable faculty or instructors), faculty and staff offices, and other administrative and/or operational areas of the College.

Tables and Displays   
Tables and displays are subject to the following:

  • The free flow of traffic (pedestrian and/or vehicular) at any point is not obstructed (hand-outs and literature may not be distributed in or on the roadways on campus).
  • Hand-outs and literature distributed from a table and/or display are not forced upon others.
  • The use of a table and/or display does not interrupt or interfere with individuals who are engaged in the daily conduct of College business (e.g. students and faculty in labs, classrooms, study areas, or libraries, College personnel while engaged in their employment, and individuals attending College functions or using College facilities).
  • All individuals and/or organizations ensure that their hand-outs and literature does not litter the area where their reserved table or display is located.
  • The table and/or display does/do not block or hinder access to elevators, stairways, fire exits, entrances, hallways or walkways in and to College buildings.
  • Tables and displays must be attended at all times by the individual or organization (or group) sponsoring the distribution and/or who requested the reservation.

E. RESPONSIBLE DEPARTMENT: 

The Director of Administration is responsible for enforcing and maintaining this policy.

APPROVED:______________________________        ________

Dr. Meghan Hughes, President                                               Date

Effort has been made to consolidate college policies to this website. This is an ongoing process.
If you have any questions about policies, please contact your supervisor.

This page developed and maintained by the Policy Committee. Send comments and suggestions to marketing@ccri.edu .


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Last Updated: 1/31/18