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Part-Time Employment

The Department of Institutional Equity and Human Resources has made modifications to the part time hiring process. Effective Monday, April 20, 2020, all part-time and Adjunct Faculty hiring forms must be completed electronically.  Paper forms will no longer be accepted.


PART-TIME EMPLOYEE OR ADJUNCT HIRING PROCESS:

When the part-time or Adjunct Faculty new hire is approved, HR will contact the new hire to complete employment forms (if applicable). If new employment forms are required:

  • HR will contact the new hire to initiate a BCI and set up an appointment to verify I-9 documentation remotely. New hires will need to provide a photo or scan via email or US mail (HR will contact employees to verify documentation in person when normal operations resume).
  • The new hire will receive an email from DocuSign containing new employment forms to be completed.
  • Once HR receives BCI results, Harassment Training Certificate and all completed forms, the new hire will be entered in Banner.
  • The new hire and hiring manager will receive an email notification from [email protected] This email’s subject will say Part-time Authorization letter, this is the final approval from HR for the employee to start.

IMPORTANT INFORMATION:

Part-time employees can work up to 19 hours on each individual job, but cannot exceed 19 hours per week across all part-time jobs, including adjunct faculty assignments, and cannot exceed 925 hours within a fiscal year.

Incumbents with conditional offers of employment shall not commence work until authorization has been granted by the Human Resources Department.

Hiring managers must submit requests 3-4 weeks in advance of the desired incumbent’s hire date. This is to ensure timely processing/approval of request and information.

(*)Guest Lecturers, Speakers or Special Event Participants must complete a W-9 and the hiring department must submit a College Requisition. Questions regarding the requisition process should be directed to the Purchasing Department.


PAYROLL INFORMATION:

Hourly employees (part-time staff and non-credit instructors) are required to complete an electronic bi-weekly timecard. The timecard must be approved by the supervisor. Failure to submit timecards in accordance with established protocols may result in delays in payroll processing.

Non-hourly employees (adjuncts, coaches, and faculty stipends) are paid in installments per semester worked; no timecards are required.

Calendars & Payroll Schedules can be found here.


WORKFLOW INSTRUCTIONS:

Click here to access the Workflow system. Instructions can be found below for the appropriate part-time authorization request.


OTHER HELPFUL INFORMATION: