Grant Application and Renewal Policy

POLICY MANUAL

POLICY TITLE: Grant Application and Renewal
POLICY NUMBER: 12.0.1
EFFECTIVE: May 9, 2017


A. BACKGROUND:

The Community College of Rhode Island (CCRI) applies for and receives grants from various funding sources. In order to maintain a strategic approach for grants management, institutional approval is required before any proposal can be submitted on behalf of the College. Further, once a grant has been awarded, CCRI must adhere to all applicable federal and state laws and regulations, institutional policies and procedures, and specific grant terms and conditions.

B. POLICY STATEMENT:

CCRI will:

  • Actively apply for federal, state, and private grants that:
    • Are within the scope of the College’s mission and institutional priorities
    • Align with the College’s strategic plan and goals
    • Can be successfully implemented with available College resources and/or grant resources
      • For example, questions to consider for successful implementation could include:
        • Can IT support new software?
        • Does Physical Plant have useable space?
  • Evaluate the financial and non-financial costs and benefits associated with the attainment of a grant, by the review of a detailed budget, budget narrative, and any match requirements, which shall be included in the “Grant Funding Initiation Form”
  • Process all grant applications and grant awards in a timely manner

C. DEFINITION:

Grant: Is defined as external funding to the College that is secured from a federal, state, or private source to address institutional needs and advance the College’s mission and priorities. A grant differs from a contract in that specific goods or services are not purchased; rather, a program or organization is supported. Grants are often awarded in response to specific Requests for Proposals (RFPs), which include the funding source’s expectations, including outcomes, objectives, timelines, budgets, evaluation requirements, and reporting procedures.

D. POLICY APPLIES TO:

  • All CCRI employees
  • Contractors working on grants, unless other contractual arrangements have been agreed upon

E. GRANT PROPOSAL AND RENEWAL APPROVAL FLOWCHART

flowchart for grant proposal and renewal approval

F. EXCEPTIONS:

All exceptions to this policy must be approved, in writing, by the President or the President’s designee.

G. RESPONSIBLE DEPARTMENT:

The office of Institutional Advancement is responsible for maintaining this policy.

H. PROCEDURES:

  • The Office of Institutional Advancement is responsible for maintaining the associated operating procedures
  • In order to support compliance with this policy, it is recommended that grant proposals and renewals be submitted at least sixty (60) days prior to the grant application deadline

APPROVED: Dr. Meghan Hughes, President Date: May 9, 2017


Grant Funding Initiation Form

This page developed and maintained by The Office of Human Resources. Send comments and suggestions to humanresources@ccri.edu.


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Last Updated: 6/20/17