Timekeeping

All employees (exempt and non-exempt alike) are expected to keep an accurate record of time worked and discharged. Pre-printed time cards which indicate name, department, dates covered, and due date are sent to each employee regularly. Each employee must complete this time card, have it signed by his/her immediate supervisor, and forward the top copy to the Payroll Department via inter-office mail by the due date indicated. The carbon copy is for the employee's files.

Non-Classified employees must submit their time cards to the Payroll Department at month-end indicating vacation, personal, and sick time discharged during that month.

If there is an exception to the normal workweek (such as leave without pay, overtime, etc.), such exception must be reported to Payroll on a bi-weekly basis. These time cards are due in the Payroll Office, Warwick Campus, no later than Noon on the Friday before pay day. Employees should check with their supervisor to determine where timecards are to be dropped off at their department/campus to ensure that they reach the Payroll Office in a timely fashion. No checks will be issued for timecards reaching Payroll late.

Classified employees must complete their time cards on a biweekly basis. All Classified time cards are due in the Payroll Office, Warwick Campus, no later than Noon on the Friday before pay day. Employees should check with their supervisor to determine where timecards are to be dropped off at their department/campus to ensure that they reach the Payroll Office in a timely fashion. No checks will be issued for timecards reaching Payroll late.

Faculty absences are reported to the Payroll Department on a monthly basis by the appropriate department head.

On a quarterly basis, employees will receive a Payroll Leave Record summarizing the personal, sick, vacation time reported during the previous quarter and indicating the balance on hand for each category. It is the employee's responsibility to review this report in detail and report any discrepancies to the Payroll Department in writing.

View Bi-Weekly Payroll Schedule