Community College of Rhode Island

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Contact Information

If you have any questions please contact IT Service Desk at:

Tel: 401-825-1112
Fax: 401-825-2418

E-Mail:
itsd@ccri.edu

Office:
Knight Campus
Suite #2113

Service Desk Web site»
Quick Links
Related LInks

CCRI Print

Scan A Document to E-Mail

How do I select a destination by searching an LDAP server?

Please Note: To be sure that the printer is in "Normal Display Mode" press the "Clear Mode" button.

From the Ikon multifunction device:
  1. Press the Scanner button
  2. Press [Search Dest.].

    scan to email 2
  3. Select the LDAP server (CCRI) that appears next to [Address Book]

    scan to email 3

    If authentication is required to access the selected server, the authentication screen appears. To authenticate, enter the user name and password.
  4. To search:
    • by name, press [Name] « Setup to Search by "LAST NAME"
    • by e-mail address, press [E-mail Address].
      • The soft keyboard appears so you can enter the name or e-mail address.
      • You can also search by combining [Name] and [E-mail Address]. If you search by [Name], whether the search is based on surname or first name depends on how the administrator has configures searching.
  5. Enter part of the destination name.
    • To search by e-mail address, enter part of the destination address.
  6. Press [OK]
  7. If necessary, press [Advanced Search], and then specify the detailed search criteria.
    • By pressing [Advanced Search], you can search using criteria such as [Name], [E-mail Address], [Company Name], [Department Name], and [Search Options]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

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      The illustrated screen is an example. The items that actually appear on the screen may differ.
  8. Press [Start Search].
    • Destinations that match the search criteria are displayed.
  9. Select the destination
  10. Select [To], [Cc], or [Bcc].
  11. Press [OK]
Note:
  • By pressing [Advanced Search], the following criteria appear:
    • [Beginning Word]
      Names which start with the entered character or characters are targeted.
      For example, to search for ABC, enter A.
    • [End Word]
      Names which end with the entered character or characters are targeted. For example, to search for ABC, enter C.
    • [Exact Match]
      Names which correspond to an entered character or characters are targeted. For example, to search for ABC, enter ABC.
    • [Include one Word]
      Names which contain an entered character or characters are targeted. For example, to search for ABC, enter A, B, or C.
    • [Exclude Words]
      Names which do not contain an entered character or characters are targeted. For example, to search for ABC, enter D.
    • [Fuzzy Search]
      A vague search (The function of this vague search depends on the system supported by the LDAP server.)
  • By pressing [Details], you can view details about the selected destinations.
  • Up to 100 destinations can be displayed as search results.
  • If an e-mail address returned by the LDAP server is too long, it will be impossible to specify it as the destination.
  • It is possible for more than one e-mail address to be registered for a destination. However, only one email address per destination will appear in the search results. It depends on the LDAP server which email address will be displayed. Usually, it is the e-mail address registered first.

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Last Updated: 9/20/13