Community College of Rhode Island

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Technology Renewal Plan

The goal of the CCRI technology renewal plan is to ensure a sustainable technology infrastructure to support the learning environment and to enable efficient business practices. In addition, support resources and lost productivity from downtime will be reduced with the use of newer equipment. Allocation of sufficient budget annually to meet these goals is an essential component of the plan.

Technology equipment covered under the plan includes:

  • Faculty and staff computers
  • Lab and classroom computers
  • Shared departmental or lab/classroom laser printers
  • Centralized servers
  • Network electronics including routers and switches
  • Classroom technology including video projectors, white boards, and videoconferencing equipment

Technology equipment not covered under the plan includes:

  • Computers purchased from grant funds and used by grant funded programs
  • Reassigned computers and printers that are below the campus standard for support

Faculty and staff computers will be replaced on a 3 year cycle, budget permitting. Each faculty or staff member will have a single machine (laptop or desktop) with some exceptions for those with offices on multiple campuses. Non-critical machines (e.g. student workers) will be replaced from available recycled inventory. Computers will be replaced based on the age of the machine, oldest replaced first. Deans and department heads will be allowed to determine which faculty or staff member receives the newer machine.

All labs and classrooms will be classified by the Academic Technology Advisory Committee (ATAC) as needing a 2, 3, or 4 year replacement cycle. Those on the 4 year cycle will receive recycled machines from the 2 or 3 year facilities. A primary goal of this process is to have the same equipment in a given facility to provide consistency for students and faculty and to minimize maintenance time. Priority for the replacement cycle classifications will be given to shared facilities, usage statistics, and application requirements.

A pool of computers from this process will be reserved annually to accompany new faculty and staff positions.

Technology equipment that is covered under the plan is not to be purchased from departmental operating budgets.

Computers and/or printers that are replaced through the renewal process are returned to IT. IT then reassigns the machines or disposes of them through the campus disposal process. Computers and printers that are below the campus standard for support will only be reassigned for special circumstances. Those that are reassigned to new purposes will not be considered in the renewal process.

A list of hardware covered under this plan will be maintained within IT. It will include the estimated replacement timeframe to be used for budget purposes

New Technology Initiatives

A separate budget allocation will be made for capital expenditures for new technology initiatives each year. Proposals for new initiatives will be submitted by departments through their Deans and Vice Presidents and then to the appropriate technology committees annually in March for the upcoming fiscal year. Proposals will be evaluated for strategic importance, consistency with the Strategic Plan for Technology, and scope of impact.

The ATAC will review and prioritize instructional technology initiatives, including but not limited to requests for new labs, classrooms, or centralized applications. The Information Systems Advisory Committee (ISAC) will review and prioritize information system initiatives, including new applications and system enhancements or development projects that may not have a cost component attached. ISAC and ATAC will submit their recommendations to the Institutional Technology Advisory Committee (ITAC) by May. ITAC will forward their recommendations, along with budget requirements to the Presidents council by June 15th.

Accepted initiatives will be incorporated into the yearly operational goals within the Strategic Technology Plan.

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Last Updated: 12/17/12