Community College of Rhode Island

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Electronic Communication Policy

POLICY TITLE: ELECTRONIC COMMUNICATION POLICY

POLICY NUMBER: 8.3

POLICY SECTION: INFORMATION TECHNOLOGY

EFFECTIVE: January 1, 2004
REVISED: August 2, 2010

BACKGROUND:

The Community College of Rhode Island (CCRI) has invested in its technology infrastructure to enhance teaching and learning and to enable efficient business practices. All CCRI students, faculty, and staff have access to email as a communication tool and the MyCCRI portal for current news, events, and personalized messages. CCRI is committed to the use of college wide electronic communication to enhance interpersonal communications, improve information exchange, and to reduce the use of paper and printed materials.

The purpose of this policy is to identify electronic communication as an official means of communication within CCRI and to define the responsibilities of CCRI students, faculty and staff related to electronic communication.

POLICY STATEMENT:

CCRI provides access to email and the MyCCRI portal for all students, faculty and staff. Email is an official method of communication at CCRI. Students, faculty and staff are responsible for the consequences of not reading college related communications sent to their official CCRI email address. CCRI will also utilize the MyCCRI portal to post role specific messages (e.g. a notification to all faculty) and college related announcements.

PROCEDURES:
Assignment of email addresses

Students are assigned a Knight username and password upon acceptance to a program. Faculty and staff are assigned a MyCCRI username and password after they have been hired by CCRI and added to the Human Resource System. Access to email is provided through the MyCCRI portal, Outlook Web Access or Outlook on a Windows desktop (on campus). The official CCRI email address is:

Faculty/Staff - username@ccri.edu
Student - username@my.ccri.edu

Educational uses of electronic communications

Faculty members may require the use of email, MyCCRI course tools, or other forms of electronic communication for course content delivery, class discussion, or synchronous chat. It is recommended that faculty specify these requirements in their course syllabus. Faculty may expect that students access MyCCRI and read notices sent to their official CCRI email address.

Email forwarding

Students who forward their official CCRI email to another email address (e.g. username@aol.com) do so at their own risk. CCRI cannot ensure the delivery of its official communications by external service providers. Forwarding email does not relieve the receiver from the responsibilities associated with electronic communications sent to the official CCRI address.

Responsible use of email

All use of email will be consistent with other CCRI policies and local, state and federal law, including the CCRI Policy on the Responsible Use of Information Technology.

POLICY APPLIES TO:

This policy applies to all students, faculty, and staff of the Community College of Rhode Island. These users are responsible for reading, understanding and complying with this policy.

RESPONSIBLE DEPARTMENT:

Information Technology

ADDITIONAL AUTHORITY:

Questions regarding this policy or the application of this policy to a specific situation should be referred to the Executive Director & Chief Information Officer, Information Technology. Changes to this policy will be authorized by the approval of the CCRI Institutional Technology Advisory Committee and the President’s Council.

RELATED POLICIES:

This policy is supplemented by all other college policies, particularly the Policy on the Responsible Use of Information Technology.

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Last Updated: 10/18/12