Community College of Rhode Island

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Office 365

For Students

General FAQs

What is Office 365?

It is a cloud-based service, meaning that university data will be stored off campus property, at data centers owned and managed by Microsoft. While Microsoft does offer an option for a premises-based/cloud based setup, it would have come with significant additional costs, so CCRI has decided to pursue the 100% cloud-based solution. See the video "Email and more" for examples of the email and calendar functions.


What features are included in Office 365?

Office 365 includes a number of online services with which students are already familiar, including Exchange Online (Outlook Web App), Office Web Apps (online versions of Word, Excel, PowerPoint, and OneNote), SharePoint Online, and Lync Online. In order to meet campus objectives in an expedient manner, however, the implementation will not include all of these services in the initial rollout. Since the goal of Information Technology is to deploy the campus email & calendaring solution (Exchange Online), they will only include additional services and features of Office 365 that are critical to enabling Exchange Online to meet campus needs. This includes Outlook Web App, the browser-based version of Outlook.

What are the hardware and software requirements for email and calendaring?

For PC users:
The system requirements for Office 365 are: Windows 8, Windows 7, Windows Vista SP2, or Windows XP SP3; Office 2007 and later; and Internet Explorer 8 or above.

For Mac users:
The system requirements for Office 365 are: Mac OS X 10.5 (Leopard); 10.6 (Snow Leopard), or 10.7 (Lion); Office 2011 for Mac; and Safari 5 or above.

How does Office 365 work with operating systems other than Mac or Windows, such as Linux?

The implementation team is aware that there are individuals and units on campus that use operating systems other than Mac and Windows, such as Linux, and that these users are eager to know how their email and calendaring needs will be met with Office 365. Office 365 has a very rich web client, and it works with most modern browsers.

Will I be able to log into Office 365 if I change my KNIGHT password?

Yes, just make sure you use your new KNIGHT password.

What precautions do I take when accessing Office 365 on a public computer?

When accessing your mail from any Internet cafe, library, and public Internet kiosks (available to the public via a Web browser and an Internet connection) you must take every precaution to help protect your data and help ensure your privacy. IT encourages you use Outlook Web App (email) only in locations you trust.

How do I sign in from Public places?
  • Never allow anyone to watch you type your username and password when you sign in.
  • Never select an option that lets you save your password for later use.
  • Follow the steps for signing in to Office 365

How do you determine the accessibility of Microsoft 365 for people with disabilities?

Information Technology continues to partner with Disabilities Services and other advocacy groups to promote greater levels of accessibility through improved design processes.

Office 365 accessibility compliance statements were provided by Microsoft and were reviewed by CCRI staff. Based on those reviews with the higher education community and CCRI, Microsoft has satisfied our core requirements.

For more information about IT accessibility, there are a number of IT accessibility resources available on campus including some found at Disability Services for Students and Academic ComputerLabs.

For specific information about the accessibility of Microsoft 365, check out this site on Outlook, and this site on Web Apps.

 

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Last Updated: 11/14/14