Make Word Documents Accessible

View this document to learn How to check accessibility for an Office document

How to make a Word Document Accessible:

  • Save document in Microsoft Office (.docx) or Rich Text (.rtf) format so it is screen reader accessible.
  • Use styles for headings and consistently use them throughout the document. You can globally adjust all heading formats for the entire document... how to use styles in Word Document.
  • When creating pictures and tables, provide alternative text (ALT Text)... how to add alternative text and how to write alternative text.
  • Indicate column headers for tables - Select the heading row or rows. The selection must include the first row of the table. Under Layout tab, in the Data group, click Repeat Header Rows.
    N.B. Word does not have a feature to indicate row headers.
  • Long documents (more than 12 pages) should include a Table of Contents - A Table of Contents inserted via the Reference tab creates internal links that allow users to jump to the relevant sections. how to create a Table of Contents.
  • Remove repeating blank and paragraph characters. Use indenting or a page break to create whitespace.
    • To insert a page break: Click where you want to start a new page. Click on the Insert tab, in the Pages group, click Page Breakhow to manipulate indent.
  • Render any mathematical notation in an accessible MathML format through the use of an equation editor (e.g., MathType).

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Last Updated: 10/3/17