Community College of Rhode Island

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Timekeeping

All employees (exempt and non-exempt alike) are expected to keep an accurate record of time worked and discharged.  Each employee must complete the appropriate time card, have it approved by his/her immediate supervisor(s), and submit it to the Payroll Office by the due date indicated.

Non-Classified employees must complete and submit a bi-weekly electronic leave report indicating time discharged during that pay period.  Leave reports are open at the beginning of the pay period and close for submission on the pay date for that pay period.  Leave balances may be obtained by employees using the Leave Reporting System on CCRI’s self-service portal.  (*For clarification purposes, leave discharged is reflected on the electronic system as soon as the electronic timesheet is approved; accruals are added to balances when the pay period is processed in Banner.)  It is the employee's responsibility to notify Payroll of any corrections required to the leave report after it has been approved by their supervisor (for example, in case of inclement weather, college closure, or change in time discharged at the end of a pay period).  Leave reports should not be completed prior to the end of a pay period unless an employee is away on vacation and submits it prior to leaving.

Classified employees must complete their paper time cards on a biweekly basis.  All Classified time cards are due in the Payroll Office, Warwick Campus, no later than Noon on the Friday before pay day.  Employees should check with their supervisor(s) to determine where timecards are to be dropped off at their department/campus to ensure that they are approved in time to reach the Payroll Office in a timely fashion.  Leave balances for Classified employees are maintained by the State and are printed on their pay stub.  In addition, the balances can be viewed on the Leave System using CCRI’s self-service portal.  It is the employee's responsibility to notify Payroll of any corrections required to the leave report after it has been approved by their supervisor (for example, in case of inclement weather, college closure, or change in time discharged at the end of a pay period).

Faculty absences are to be reported to the Payroll Office by the Academic Department Chair on a monthly basis on the Faculty Leave Report.  Leave balances may be viewed by faculty using the Leave Reporting System on CCRI’s self-service portal.  (*For clarification purposes, please note that leave balances may not be accurate as leave discharged is reported at the end of the month.)

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Last Updated: 5/2/13