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A regular College employee (traveler) may use his/her personal vehicle for
official College business with prior approval from an appropriate supervisor.
The traveler will be reimbursed for such approved travel based on the actual
miles authorized and traveled at the per mile reimbursement rate in effect on
the date of travel.
To obtain reimbursement, an In-State Travel Expense Voucher (form A-14X)
must be prepared, approved, and submitted to the Controller’s Office at the
Knight campus for audit and processing.
No transportation costs will be allowed between an eligible employee’s residence
and his/her office. However, in connection with field trips, when the distance
between the employee’s residence and his/her destination is shorter than the
distance between the employee’s office and the destination, such travel is reimbursable.
A traveler will not be reimbursed for mileage associated with extended day
teaching or union meetings.
All out of pocket expenses for tolls, parking, etc., associated with in state
travel must be documented with receipts. A notation on the Travel Expense Voucher
must be made when tokens or parking meters are used.
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