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FAQs |
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In-State Travel Policy |
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Out-of-State Travel Policy |
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Q. What do I do if I have problems with the travel arrangements after hours or on a weekend?
A. The traveler who has made the arrangements should contact the travel organization that was used to make the travel arrangements.
Q. What documents must I complete in order to attend an out of state conference?
A. An explanation of the process is located here.
Q. How do I make travel arrangements?
A. Once you receive the Travel Authorization Number (see process here) that was issued by the Controller's Office you may contact a travel agent to make the travel arrangements. To keep the travel costs to a minimum the traveler should utilize the various travel web sites such as, expedia.com, travelocity.com or orbitz.com to make the travel arrangements. PLEASE note that the state will not reimburse a traveler for any fee charged by a travel agent for making travel arrangements or to issue a paper ticket.
Q. What must I do after I return from an out of state conference/training trip?
A. Within 5 days of returning from the trip an Out-of-State travel form (A14A) must be completed. The instructions for completing the form are located at here.
Q. Where can I obtain a copy of the In-State Travel reimbursement form?
A. If the form is to be completed using Microsoft Excel open the template version of the In-State Travel form. If the form is to be manually completed print out the PDF format version of the In-State Travel form. Printing the PDF version requires the Acrobat Reader software, a free download can be found at Adobe. You can send an e-mail message to controller@ccri.edu and request the particular travel form you need. You may also call the Controller’s Office at 401-825-2150.
Q. Where can I obtain a copy of the Out-of-state Travel reimbursement form?
A. If the form is to be completed using Microsoft Excel open the template version of the Out-of-State Travel form. If the form is to be manually completed print out the PDF format version of the In-State Travel form. Printing the PDF version requires the Acrobat Reader software, a free download can be found at Adobe. You can send an e-mail message to controller@ccri.edu and request the particular travel form you need. You may also call the Controller’s Office at 401-825-2150.
Q. Where can I obtain a copy of the Out-of-state Travel Request form (TR-1)?
A. If the form is to be completed using Microsoft Excel open the template version of the Travel Request form (TR-1). If the form is to be manually completed print out the PDF format version of the Travel Request form (TR-1). Printing the PDF version requires the Acrobat Reader software, a free download can be found at Adobe. You can send an e-mail message to controller@ccri.edu and request the particular travel form you need. You may also call the Controller’s Office at 401-825-2150.
Q. Where can I obtain a copy of the Conference /Registration fee Requisition form?
A. If the form is to be completed using Microsoft Excel open the template version of the Conference /Registration fee Requisition form. If the form is to be manually completed print out the PDF format version of the Conference /Registration fee form. Printing the PDF version requires the Acrobat Reader software, a free download can be found at Adobe. You can send an e-mail message to controller@ccri.edu and request the particular travel form you need. You may also call the Controller’s Office at 401-825-2150.
Q. What is the difference between the Excel Template version and the printable (PDF) version of the travel forms?
A.
The template version can be completed using Microsoft Excel. The template version automatically performs many of the calculations. The file can be saved on your computer’s hard drive for future use. You can create your own template by inserting all of the recurring data once and saving the file as a master file. This will minimize the amount of data that you need to enter each time you use the form.
If you choose to use the PDF version you will have to type in all the information as well as manually calculate all of the computations. Each month you will have to type the form manually. Please Note: in order to read and print the PDF version, you will need Adobe's Acrobat Reader program installed on your machine. (Download.)
Q. Can I make changes to my travel arrangements once they have been made through the designated travel agent?
A. Changes in travel arrangements should only be made in emergency situations because significant ($100.00 or more) additional fees are charged to the College for all changes made by the travel agents.
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