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A Request To Travel (TR-1) form must be completed whenever a College employee
is going to travel out of state on official College business. At CCRI most out
of state travel consist of travel associated with attending a conference or
training session. Completing the TR-1 form allows the College to anticipate
and plan for the cost that will be associated with the trip. Typical cost associated
with out of state travel includes conference/training fee, transportation, lodging
and meal allowance.
Traveler obtains a blank copy of the TR-1 form from the Travel Web Page -
click here.
Traveler then completes the TR-1 form. Traveler, at this point, will also complete
the Requisition to pay for the Conference/Seminar Fee form. The traveler should attach the original conference registration
form to the Requisition. If the traveler chooses to pay for the conference
out of pocket, he/she will be reimbursed upon returning, provided a receipt
with the organizations letterhead is submitted.
Upon completing the TR-1 form the traveler must submit the TR-1 form and
the conference fee payment requisition form along with any agenda and a completed
registration form to his/her Department Chairperson or Director for approval.
Faculty must then submit the package of travel forms to the Faculty Travel Committed
for review and approval. The TR-1, the conference fee requisition along with
the agenda and the original registration form must be forwarded to the appropriate
Vice President for approval. The entire package is then sent to the Controller's
Office for review and approval.
Once the Request to Travel (TR-1 Form) has been approved by the
appropriate supervisors and the College Treasurer,
a travel authorization number will be assigned and entered in the upper right
hand corner of the Request to Travel Form (TR-1 Form). A copy of the Request
to Travel Form, with the approval number, will be returned to the traveler.
At this point, the traveler may make the needed travel arrangements using
the most economical means. Usually the most economical means for making
travel arrangements would be to utilize the various travel web sites such as, expedia.com, travelocity.com or orbitz.com.
OUT-OF-STATE TRAVEL
DEPARTMENT NUMBERS:
President — 2-51101
Academic Affairs — 2-51102
Faculty — 2-31820
Business & Finance — 2-51103
Student Affairs — 2-41210
Grants 6-XXXXX
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